IUPUI Work-Study Program FAQs
What is work-study and how is it different than hiring a regular student temporary position?
The Federal Work-Study (FWS) Program is a program through the U.S. Department of Education that provides funds for students with financial need, allowing IUPUI students to earn money to help offset the costs of higher education. Approximately 3,000 IUPUI students are offered work-study awards each academic year as part of their financial aid package. Students can then secure a part-time job on campus and in approved community work-study agencies to work and to receive a biweekly paycheck.
Through hiring students who have been awarded work-study, departments not only provide students with financial need valuable skills and academically relevant work experiences, but the departments also receive a financial incentive through paying just 25% of the student's wages up to their award amount. The standard work-study award amount for the 2016–2017 academic year for most students is $3,000. Students may inquire with the Office of Student Financial Services (email@example.com) about eligibility or about an increased FWS award. Students can earn their 2016–2017 academic year award from August 14, 2016, to May 6, 2017. Awards for summer 2017 may be earned starting May 7, 2017. Should students exhaust their work-study funds, the employing department is responsible for 100% of the student's wages.
Is my department or unit eligible to hire students as part of the Federal Work-Study Program?
All IUPUI departments, units, and divisions are eligible to employ students as part of the Federal Work-Study Program to take advantage of the cost savings and opportunity to provide students with meaningful, academically relevant work experiences. The only exception are those third-party contractors that are located on the IUPUI campus (e.g., bookstore, food services).
How do I know if a student or student employee has been awarded work-study?
Supervisors and departments may request a student to provide documentation of his or her work-study status at the time of applying, during an interview, or as part of the hiring process. Supervisors and departments can copy the instructions below to ask students to confirm their FWS award status:
To verify that you have a Federal Work-Study Program award, please go to your One.IU.edu account (look under Student Center and Financial Aid Summary). If you have an award, it will be listed with the rest of your financial aid (e.g., loans, grants, scholarships). This video will direct you to the correct screen. You may also email the Office of Student Financial Services to inquire about eligibility.
Our department can only afford to hire students with work-study awards. How can I convey this in a job posting?
All student employee job postings must be posted to IUPUITalent, an IUPUI job-posting system. When posting a position on IUPUITalent.net so students may apply through JagJobs, supervisors and departments may include the blurb below in the qualifications section of the job posting:
This position is limited to candidates with a Federal Work-Study Program award. To verify you have a work-study award, please go to your One.IU.edu account (look under Student Center and Financial Aid Summary). If you have an award, it will be listed with the rest of your financial aid (e.g., loans, grants, scholarships). This video will direct you to the correct screen. You may also email the Office of Student Financial Services to inquire about eligibility.
What is needed if I want to hire a student with work-study?
The hiring process
for a student with a work-study award is essentially the same as hiring a student who does not have a work-study award, with the exception of an online form required at the beginning of every academic term (twice a calendar year). For detailed information on the work-study hiring process, including eDoc instructions, click here. Once a background check on the student is successfully completed and the I-9 employment eligibility verification process has begun, supervisors and departments can provide the following instructions to students to connect their work-study award to their position:
To connect your Federal Work-Study Program award to your position so you can earn your funds, go to JagJobs.org and log in with your IUPUI CAS username and passphrase by clicking on Current Students in the lower left corner of the screen. Hover over the Profile tab and click IUPUI Work-Study. Click Add New Experience and complete the form. You will be asked for your work-study award amount (which can be found in your One.IU.edu account under Student Center and Financial Aid Summary), supervisor’s email address, and other information about your position. The form will be routed to your supervisor for approval, which must happen before you can clock in under your work-study record in the Kuali TIME timekeeping system.
Are there differences in supervising students as part of the Federal Work-Study Program?
There are two specific regulations that apply to student employees who earn their FWS award, in addition to all IU temporary policies, which are:
- Student employees earning their FWS award must be supervised or have access to a supervisor at all times (like all student employees) and may not work from home.
- Student employees earning their FWS award may not supervise other student employees. While they may participate in the recruitment, screening, hiring, orientation, and training of other student employees, they may not provide performance feedback or correction to others.
I have other questions about the Federal Work-Study Program. Where should I go for answers?
The vast majority of our website is designed to guide campus employers through the process of employing and supervising student employees, including regular hourly student employees and student employees utilizing work-study awards. Some key sections of the website that may answer specific questions include:
Campus employers are invited to utilize all the website resources, as well as email specific work-study questions to the Office of Student Employment at firstname.lastname@example.org.
Work-Study Processing Tools and Resources